2021-2022 Zone Meetings

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Hosting a Zone Meeting? Click Here!

Zone meetings bring together students from SPS chapters within geographical zones. They are a fun and effective way for undergraduates to meet other students, present their research, and interact with practicing scientists. Zone meetings in 2021 will continue to serve these purposes, but how we hold them may be a little different from usual. SPS National recommends that all zone meetings should be held according to national and local safety recommendations and guidance with respect to COVID-19.

If Zone Meetings will be held virtually:

  • The Associate Zone Councilor and Zone Councilor will chair the virtual zone meetings
  • An SPS Chapter will continue to host part or all of the zone meeting
    • It is recommended that a chapter of which the AZC or ZC is not a member host each part of the meeting.
    • The dates for all zone meetings are set and available here.
    • Ask SPS National for a zoom meeting with breakout rooms sps [at] aip.org

Resources provided by SPS National:

  1. Apply for funding. Examples include: trivia prizes, competition awards, materials to be mailed to chapters
  2. Request a speaker through the Alumni Engagement Program.
  3. Ask for someone from SPS national to join the meeting or record a greeting: sps [at] aip.org

Resources to try out:

  1. gather.town - you can make a virtual space to meet and chat with people - good for ice breakers
  2. Miro.com - a place to make a virtual white board and sticky note space for many people - good for group work
  3. SPS Virtual Lounge on Discord -  Plan out the zone meeting and connect to people

When is your zone meeting?

Dates will be posted here as they are set. Reach out to your AZC/ZC for more details.

  • Zone 1: TBD, likely Spring 2022
  • Zone 2: 4/9/2022
  • Zone 3: TBD, likely Spring 2022
  • Zone 4: TBD, likely Spring 2022
  • Zone 5: 11/13/2021
  • Zone 6: 3/18/2022 to 3/20/2022
  • Zone 7: 11/12/2021 and 11/13/2021 in conjunction with the Eastern Great Lakes Section of the American Physical Society
  • Zone 8: TBD, likely Spring 2022
  • Zone 9: 11/13/2021 
  • Zone 10: TBD, likely Spring 2022
  • Zone 11: 3/25/2022
  • Zone 13: 3/10/2022 to 3/12/2022
  • Zone 14: TBD, likely Spring 2022
  • Zone 15: TBD, likely Spring 2022
  • Zone 16: TBD, likely Spring 2022
  • Zone 17: TBD, likely Spring 2022
  • Zone 18: TBD, likely Spring 2022

Template schedule:

6:00 – 6:10 PM  Welcome and opening remarks by AZC and ZC

                         -Share information about yourselves and how you can help

6:10 – 6:30 PM  Icebreaker games in small breakout rooms

  •  We recommend that each room contain at most 6 people and be randomly assigned

6:30 – 7:00 PM  Plenary speaker from the Alumni Engagement Program

  • 20-minute talk
  • 10 minutes of questions
  • Remind the speaker to share information about their personal career path

7:00 – 7:15 PM Small group puzzle

  • Zoom room escape room, fermi problem, or some other task that is fun

7:15 – 8:00 PM Student Presentations – Pop talks

  • Recommended: Each presenter has no more than 4 slides and 3 minutes to present
  • Each presenter has 2 minutes of questions

8:00 – 8:10 PM  Break

8:10 – 8:30 PM  Group sharing of what chapters are doing to maintain community within their chapters

8:30 – 8:45 PM Virtual Laboratory Tour

  • Share virtual tour of a national lab or observatory. Resources available here.

8:45 – 10:00 PM  Game night and/or and/or Demo competition

     Suggestions: Trivia, Pictionary, Jackbox games, or Physics Jeopardy